How Chatty Are You With Your Publisher Contacts?

June 11, 2016 Discussions 10

I don’t like treating mine like they’re robots, or just being blah in my e-mails to them. But at the same time, I don’t want to babble on and take up their valuable time! I have a few that I send reviews to every week or so, and a few that I only contact every once in a while.

For the ones I talk to every week, I tend to do a mix of form e-mail and chatty. Like, I’ll say “Hi Name! I hope your day/week/holiday is going well!” etc. and maybe throw in a response to something they said last time, or a quick and hopefully easy question. And the rest of the e-mail is my usual “This review will go live on blah blah date, at these places. This is for name of book, author name, URL of review. Review itself. Star rating, my signature file.”

So that if they’re in a hurry, they can see immediately the key important points of the e-mail and ignore the rest.

If it’s a contact that I maybe only e-mail once a month or less, I’ll still do the “Hi Name!” part, and a quick thank you for whatever book it is that they sent me. Then I’ll do the ‘form’ part of the e-mail. And if my blog stats have changed a lot since the last time I e-mailed them, I’ll put updated stats in the very bottom under all the rest (except above my signature of course!)

All my contacts are really great about responding back to let me know they got the review. And sometimes I’ll hear about RL life events from them, which is pretty cool! But since I’m sure they get inundated with like, a million e-mails a day, I try to keep things short and sweet even with the ones I know better than others.


So what about you? Do you have a form letter you send in with your reviews? Do you chat with your publisher contacts, or just stick strictly to “here is this review” kind of e-mails? How friendly are you with your contacts? (And if you don’t have any yet, how chatty do you PLAN to be when you get some?)

Subscribe to Blog via Email

Enter your email address to subscribe to this blog and receive notifications of new posts by email.

Join 36 other subscribers

10 Responses to “How Chatty Are You With Your Publisher Contacts?”

  1. Lory @ Emerald City Book Review

    I don’t exactly chat with publisher contacts, but sometimes they send me an author response or ask if I’m interested in another book…I am always happy to have further interaction, but figure they’re probably too busy for extracurricular conversation.

    I have a form letter that I use for review copy requests, customizing it for each request. I write a custom notice for each review I post, but I don’t think I have as many new release reviews as you do.

    Thanks for sharing your practices!

    • SilvaraWilde

      Most of my ARCs and e-ARCs are because I ended up on publisher mailing lists. A few of the lists I’m not even sure how I ended up on! *laughs*

      I totally have a form letter for requests as well. Makes it easy on me, I’m a forgetful person sometimes. Especially when I’m excited about something! So if all I have to do is copy/paste and adjust a few links and publisher info, that’s perfect for me.

      I’m always worried about taking up too much of their time. So most of my ‘extra’ chatter at them is pretty much just me wishing them a good week. Or commenting on things they said in the last e-mail. But at the same time, I don’t want to treat them like robots because I worry it might annoy them! *is crazy, she knows* *lol*

  2. Got My Book

    I don’t have any publisher contacts yet. When I receive review copies from authors, I just tag them on Twitter or Facebook etc when the review goes live. If they also gave me an interview, then I do a 2nd tweet thanking them for that.

    • SilvaraWilde

      Sounds like a good way of doing things. I don’t get many books from the author themselves, and I always feel weird tagging them when I link my reviews on Twitter. But it would be different if I’d gotten the book from them.

  3. Kristen @ Metaphors and Moonlight

    I guess that’s actually kinda nice that you don’t treat them like robots. But I’m not chatty at all lol. I do the standard “Hi So-and-so! Here’s my review link. Thanks again for the book!” thing. I guess I feel kind of intimidated as it is and don’t want to risk bothering them? Or maybe I figure they have so many contacts that it’s not like they’re going to know who I am anyway? I mean, I suppose it still wouldn’t hurt to be friendly even if they don’t know me from any other reviewer, but I don’t know. The few publishing contacts I have do all seem plenty nice, but I still feel so new to all this that I don’t wanna take any chances and accidentally screw up lol.
    Kristen @ Metaphors and Moonlight recently posted…Discussion: Why Negative Reviews Can Be a Positive ThingMy Profile

    • SilvaraWilde

      Exactly! I’m always afraid I’m bothering them too much if I do more than just a form letter of the info about when the review will go live and where. But I also worry that if I just do that, they might get offended or upset that they’re being treated like a robot or something! *laughs* I know, I worry way too much.

      But it’s good to see that most people who have commented on this discussion, seem to not be chatty. So I’m guessing the publishers are either used to just the form letters we send them, or prefer it that way? I’ll probably still wish mine a good day/week/holiday/whatever, but I try to make it short and sweet since I tend to babble if given half the chance!

    • SilvaraWilde

      *nods* I know my publisher contacts like getting the review and link to the review. That way they can use it in a press release or some other way if they like something in the review enough. And it makes it harder for them to miss than tagging them, so they remember you more. (Or at least, I would think so??) I try to send the e-mail after the post is scheduled, but before it actually goes live. If I have the time that is!

Leave a Reply